The Right People See The Right Data
Eight built-in roles — Driver, Shift Lead, Asset Custodian, Fleet Manager, Fleet Maintenance, Org Admin, Auditor, and Billing. Every user gets exactly the access they need. Nothing more.
Purpose-Built Roles for Fleet Operations
Not everyone needs to see everything. VehiX360 enforces the principle of least privilege across your entire fleet organization.
Driver
Check out and return vehicles, report incidents, view assigned vehicles and their own history.
Shift Lead
All driver permissions plus team activity view, approval workflows, and shift oversight.
Asset Custodian
Equipment and inventory specialist — issues and tracks employee assets, uniforms, and stock. Read-only access to the user list.
Fleet Manager
Full fleet oversight — vehicles, drivers, reports, incidents, maintenance, and analytics dashboards.
Fleet Maintenance
Maintenance-focused — logs and edits maintenance records, manages service alerts, and corrects checkout data across drivers. No incident, vehicle-edit, user, or billing access.
Org Admin
User management, organization settings, billing, and full data access. The top-level management role.
Auditor
Read-only access to all logs, reports, and audit trails. Cannot modify data. Perfect for compliance reviews.
Billing
Subscription and billing management only. No access to operational fleet data. Clean separation of concerns.
Assign Roles in Seconds
Invite a Team Member
Send an invite from the dashboard. Choose the appropriate role when adding the user.
User Gets Scoped Access
The system automatically shows or hides features based on the assigned role. No manual permissions configuration.
Change Roles Anytime
Promote a driver to shift lead, or switch a fleet manager to auditor. Role changes take effect immediately.
Full Audit Trail
Every role change, login, and data access is logged with user ID and timestamp for compliance.
Frequently Asked Questions
Ready to See It in Action?
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